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Posted on November 19, 2021

Director of Workplace Operations and Administration

Preferred locations: Bozeman, MT; Chicago, IL; Denver, CO; Los Angeles, CA; Miami, FL; New York, NY; San Francisco, CA; Seattle, WA; Tallahassee, FL; New Orleans, LA; Washington, D.C.


Earthjustice is the premier nonprofit environmental law organization.  We take on the biggest, most precedent-setting cases across the country.  We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change.   We partner with thousands of groups, supporters, individuals, and communities to engage the critical environmental issues of our time and bring about positive change. We are guided by a passionate, ambitious vision for the future for people and our planet: until justice stands for all, we will never rest. We are here because the earth needs a good lawyer.

Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections.  We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Tallahassee, Honolulu, New York, Denver, Seattle, Philadelphia, Bozeman, Miami, Chicago, and Washington, DC.

The Real Estate and Workplace Strategy Department (REWS) is seeking a Director of Workplace Operations and Administration who will report to and work cooperatively with the Vice President, Real Estate and Workplace Strategies, to usher in the Future of Work at Earthjustice (FoW). The FoW is an expansive, multifaceted initiative to research, evolve, and implement a holistic and modern approach to the workplace. From integrating a best-in-class hybrid work strategy to centering health, wellness, and sustainability across the organization, this Director will streamline operations that span Earthjustice’s needs for nearly 500 staff in 15 offices across the country.  Ultimately, the FoW will enable a work environment that promotes engagement, sustainability, and well-being while empowering Earthjustice to be even more effective in defending our earth in the years to come.

The successful candidate will have excellent management skills as well as an innovative and holistic approach to enabling the success of Earthjustice’s mission. They will have demonstrated success in leading transformational operations strategies and implementation through engaging a wide range of staff across a diverse organization, and will be comfortable working in a rapidly changing, fast-paced environment, leading and proactively managing workstreams. The candidate should display the following knowledge, skills, and abilities: performance management analytics, leadership, customer/tenant relations, project management, negotiation, critical thinking, and crisp verbal and written communication skills. This person will collaborate with many internal partners, including the Director of Real Estate Operations, and the Director of Sustainable Operations and Impact, to provide operational management and support for cross-functional teams and regional office administrators across Earthjustice’s entire REWS portfolio. Preferred locations include: Bozeman, MT; Chicago, IL; Denver, CO; Los Angeles, CA; Miami, FL; New York, NY; San Francisco, CA; Seattle, WA; Tallahassee, FL; New Orleans, LA; Washington, D.C.


RESPONSIBILITIES:

Workplace Strategies (60%)

  • Workplace strategy: In collaboration with the VP and Director of Real Estate Operations, assist with the strategic vision of the emerging workplace (also known as the “Future of Work”), taking a wholistic approach to health and wellness, increased collaboration, mobility, ergonomics, space efficiency, and technology. 
  • Space Planning and Allocation: Oversee space allocation processes and quarterly /annual space planning and tracking efforts in coordination with the Finance department’s annual budgeting process, in collaboration with Legal Practice Administrators and Operations team, and in coordination with Director of Real Estate Operations in support of organizational goals and metrics.
  • Analytics: Optimize Earthjustice’s processes to analyze and predict future head count growth and to plan accompanying strategies to accommodate staff growth.
  • Facilities Management: Collaborate with regional office administrators to oversee the day-to-day facilities operations of 15 offices across the country.  
  • Budget forecasting: Collaborate with regional office administrators to accurately forecast budgets for capital expenses, operating expenses, and maintenance needs, as well as remote work (i.e., ergonomics) needs, in year over year and three-year and five-year planning for the organization.  
  • Change Management: Collaborate with relevant department heads and directors to lead change management efforts in regions, including longer term planning for office designs and moves and the design and creation of new regional offices.

Administrative Management (20%)

  • Operationalize a procurement strategy for Earthjustice that formalizes appropriate strategies for: procuring large items; administering Requests for Proposals, contract renewals; integrating diversity, equity and inclusion and sustainability into our procurement processes; and identifying opportunities for savings across the organization.
  • Ensure the effective development and function of critical cross-functional workflows, ensuring teams are integrated, processes are efficient, and solutions meet the current and anticipated needs of the organization such as improved onboarding and offboarding, emergency response systems, and business recovery.

Risk Management (10%)

  • Design, develop and ensure effective roll out of and compliance with organizational policies relevant to the safe and effective operations of facilities, including security procedures, regulatory compliance, and insurance policy considerations.
  • Security: Oversee the upgrade and implementation of rigorous physical security standards and protocols across the institution.  
  • Emergency Preparedness and Business Continuity: Lead and deliver emergency planning and business recovery systems and procedures, including collaborating with relevant staff on the implementation, documentation and training of such systems and procedures for all departments and offices.

Timely completion and attention to detail are expected in carrying out these tasks, as is the ability to make decisions and assess situations with the "big picture" in mind. The Director must work well under pressure and respond to dynamic requests and issues in a calm and professional manner. 

  • Complex projects as assigned. 
  • Other duties as assigned.

Management (10%)

  • Directly manage and support the development of San Francisco Senior Workplace Operations Manager
  • Co-manage with VP REWS and support the development of a Project Manager.
  • Work closely with Office Administrators across the organization’s offices, utilizing informal influence within the department.
  • Advise Vice President on staffing structure and the goals and objectives for Workplace Operations department.  
  • Liaise with Operations leadership, Managers, and Individual Contributors in all offices to gain feedback on workflows and opportunities for improvement.
  • Contribute to a culture of collaboration and partnership by encouraging staff and team members to view and conduct themselves as members of a truly integrated organization, working cross departmentally toward common goals.  
  • Act as visible champion for integrating diversity, inclusion, and justice throughout the organization’s operations, culture, and programs, participate in management and diversity training, and model inclusive behaviors.
  • Contribute to a culture of continuous learning by staying abreast of evolutions in operations management, including new tools, applications, measures of success, ways to improve performance, gain efficiency and minimize risk.

*Supervisory Responsibilities:  The Director of Workplace Operations and Administration will lead a team of four, including one direct report, the Senior Workplace Operations Manager; the Project Manager will have a dotted line to the Director; The Director will also supervise temp hires, interns and other project staff as needed.

QUALIFICATIONS:

  • This position is cross-functional supervisory role. A track record of building and coordinating cross-functional teams by aligning organizational activities and resources with an organization’s mission and strategy to help the team up-level in skills and professional opportunities is of importance.
  • Experience with business process and system improvement projects and efforts, including building organizational alignment around new systems and tools. We are interested if you are a generalist with cross-disciplinary experiences in leading, implementing, and fine-tuning these efforts.
  • Bachelor’s degree in a related field required, project management certification a plus.
  • At least 5-7 years of non-profit administrative management; understanding of and experience with a multi-site organizational structure highly preferred.
  • Hands on experience with the operations and business functions of an organization, preferably in a generalist or cross-disciplinary position.
  • Excellent project management skills and attention to detail; ability to work collaboratively in teams managing multiple projects with complex deliverables in a fast-paced environment.
  • Strong critical thinking skills with the ability to look at the “big picture” and identify areas that need improvement as well as opportunities for cost or time reduction in order for the organization to perform at an optimal level.
  • A positive force in encouraging creative and solutions-oriented thinking and contributing to a positive, professional and dynamic work environment.
  • Excellent interpersonal and communication skills with the ability to translate complex data into relevant and understandable information; ability to train or instruct others in business processes and/or tools to support those processes.
  • Highly proficient with Microsoft Offices suite of programs; experience with databases and other business applications.
  • Proven track record of successfully meeting organizational goals and deadlines; solid budget management experience.
  • Demonstrates an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds, and orientations.
  • Contributes to the creation of a diverse, equitable, and inclusive work culture that encourages and celebrates differences. 

We offer a competitive salary and excellent benefits that are comprehensive and competitive.   We also offer an extremely congenial work environment and a casual dress code. 

 

Salary is based on experience and location.

Salary range in San Francisco, CA and New York, NY: $145,300 to $161,400

Salary range in Washington, DC: $138,100 to $153,400

Salary range in other locations may range from $123,500 to $153,400

TO APPLY:

Earthjustice has retained the services of ThinkingAhead Executive Search.  Please submit your resume and a cover letter to:  Chris Spagnola at cspagnola@thinkingahead.com and Jessica Martinez at jmartinez@thinkingahead.com.

Earthjustice is driven by a passion for justice, partnership, and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information, or any other factor that is not related to the position.

For positions located within the City and County of San Francisco Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment-qualified applicants with arrest and conviction records.

For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring

 

Accommodation

If you need reasonable accommodation in order to complete the application, interview or some other portion of the selection process for a job at Earthjustice, please contact Human Resources at jobs@earthjustice.org.

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